Job Summary
Provides moderately complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.
Key Responsibilities
Need an experienced admin with 4-5 years of administrative exposure. • Provides moderately complex assistance and support to a Director, Sr. Director, or above. • Guides team on departmental/company policies and procedures. • Manages advanced calendar needs for multiple directors and above, including making recommendations to effectively prioritize their time and resources. • Proficiently completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). • Coordinates advanced domestic and international travel (flights, hotel, rental cars, etc.) for a multiple travelers and trips with multiple connections and countries. This includes understanding of travel visas and documentation as well as expense reconciliation. • Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external emails. • Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. • Seeks creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures.
Skill Requirements
policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.)
Other Requirements
NA