Job Summary

Role: Infra, Admin, Facilities procurement

Designation: Senior Analyst/ Associate Executive

To buy for a region or a customer ensuring requirements for speed, cost, and quality are met

Key Responsibilities

• Work as a part of Global Procurement team reporting to Category lead for all procurement under Admin procurement category.
• To negotiate and close commercials & Terms/conditions related to MRO/Infra/AMC with potential partners.
• Ownership of partner Onboarding and Contract Management (SOW, MSA, NDA, Commercial Agreements & similar legal & subcontracting agreements)
• Responsible for identifying partners, floating RFI/RFP, arranging bidding, negotiating terms and conditions for supply of required product as per SOW defined by user.  
• To ensure closure of all commercials transaction/partner finalisation as per HCL procurement Policy.
• To benchmark commercials against current market trends and earlier purchase transactions.
• Facilitate communication with/between partners, users and other stakeholders for technical discussions and partner evaluation.
• Ensure approval notes for partner selection are prepared with supporting documentation and signed as per DOA.

• To ensure that a partner’s product abides by all environmental safety awareness and compliances.

• Track new requests received on daily basis to ensure timely action and its closure.  
• To prepare MIS and ageing report on periodic basis.
• To conduct spend analysis to identify cost saving and partner consolidation opportunities.
• Follow up with the vendors to ensure timely delivery of material. Levy penalty in case of delays.
• Maintain proper documentation for receipt of quotes, proposals, cost analysis sheets, partner technical evaluation, management approval etc from compliance point of view.
• Handle periodic audit queries on transaction closed and provide data/reply in response.
• Manage relationships with internal and external stakeholders.

Skill Requirements

• Good Commercial Acumen.
• Knowledge of sourcing and procurement techniques and dexterity in “reading” the market.
• Strong knowledge of MS Office, especially Outlook, PowerPoint, Excel, SAP, Ariba.
• Aptitude in decision making and working with numbers.
• Organizational agility to adapt and respond well to changing demands.
• Excellent communication skills (written and oral) both in English and local language.

Other Requirements

• Should have a minimum qualification of Graduation/BE, Post-graduation in management/supply chain management is desirable.
• Should have prior experience in IT Industry.
• Should be well acquainted with infra equipment material. i.e. Electrical, Mechanical, Plumbing, civil, interiors, Solar panels and its consumables etc.
• Should have good knowledge about rates, database of vendors, market trends related to Infra and RE Procurement
• Should be well-versed in vendor management & development
• Strong knowledge of MS Office, especially Outlook, PowerPoint, Excel, SAP, Ariba.
• Familiar with energy markets and its financial evaluation models, policies, local regulatory compliances across India landscape.