Job Summary

admin assistant

Key Responsibilities

• As a dynamic, motivated Executive Assistant, you'll support one of our Senior Leader independently.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Manage the Executive's contacts.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
• Good at building networks with the most important interest groups and approach people with professionalism and natural ease.
• Assist with all behind-the-scenes magic while providing creative solutions, living our high-level service orientation and positively impacting our client work.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned.
• Organize complex calendars and schedules, resolving any scheduling issues.

Skill Requirements

Other Requirements