Job Summary

The Procure-to-Pay (P2P) Administrator is responsible for supporting end-to-end procurement and accounts payable activities, from purchase requisition and purchase order administration through invoice processing, payment coordination, and supplier query resolution. The role ensures transactions are accurate, timely, compliant with company policies, and properly recorded in the applicable ERP and procurement systems. The position works closely with Procurement, Finance, business requestors, suppliers, and shared-service teams to maintain effective controls and improve P2P operational performance.

Key Responsibilities

 Process and monitor purchase requisitions, purchase orders, goods or service receipts, invoices, credit notes, and payment-related transactions. • Validate requests and invoices for completeness, coding accuracy, tax information, approvals, contractual terms, and supporting documentation. • Perform two-way and three-way matching and coordinate the resolution of quantity, price, receipt, and purchase order variances. • Support supplier onboarding and master-data updates in accordance with approval, compliance, and segregation-of-duties requirements. • Respond to supplier and internal stakeholder queries regarding purchase orders, invoice status, payment status, and process requirements. • Track blocked, aged, duplicate, rejected, and exception invoices; drive timely resolution with Procurement, requestors, suppliers, and Finance. • Support purchase order amendments, closures, short closures, and balance reviews based on valid business authorization. • Assist with payment runs, vendor statement reconciliation, open-item review, accrual inputs, and month-end closing activities. • Maintain complete audit trails and documentation in line with company policy, statutory requirements, and internal controls. • Prepare and maintain operational reports and dashboards covering invoice aging, exception volumes, cycle time, backlog, compliance, and service-level performance. • Identify recurring process issues, recommend corrective actions, and support automation, standardization, and continuous-improvement initiatives. • Support internal and external audits by providing accurate records, explanations, and evidence within agreed timelines.

Skill Requirements

Working knowledge of the end-to-end Procure-to-Pay lifecycle, including requisitioning, purchase orders, receiving, invoice processing, payment, and reconciliation. • Good understanding of accounts payable controls, invoice matching, general ledger coding, tax basics, supplier master data, and month-end activities. • Hands-on experience with ERP or procurement platforms such as SAP, Oracle, Coupa, Ariba, or equivalent systems. • Proficiency in Microsoft Excel, including lookups, pivot tables, filters, reconciliation, and data analysis; working knowledge of Microsoft Office applications. • Strong analytical and problem-solving skills with the ability to investigate transaction exceptions and identify root causes. • High level of accuracy, attention to detail, and ability to manage transaction volumes within defined timelines. • Clear written and verbal communication skills for effective engagement with suppliers and internal stakeholders. • Ability to prioritize workload, manage multiple requests, and meet service-level and month-end deadlines. • Working knowledge of internal controls, audit requirements, data confidentiality, and segregation of duties. • Experience with reporting, process documentation, and continuous improvement is preferred.

Other Requirements

 Bachelor’s degree in Commerce, Finance, Accounting, Business Administration, Supply Chain Management, or a related discipline. • Typically 2–5 years of relevant experience in procurement operations, accounts payable, finance shared services, or P2P administration. • Willingness to work in a shared-service or global delivery environment and support business hours or shifts aligned to the assigned region. • Ability to collaborate across Procurement, Finance, Operations, business functions, and external suppliers. • Demonstrated integrity, ownership, customer orientation, and adherence to company policies. • Professional certification or training in procurement, finance, SAP, Oracle, Coupa, or Lean/Six Sigma is an advantage.