Job Summary

This Buyer role provides day-to-day procurement administration and coordination support for Supply Chain operations. The position is responsible for processing purchase orders, maintaining purchasing records, following up on order status, coordinating documentation and supporting invoice or delivery-related queries. The ideal candidate is organized, detail-oriented and comfortable working with suppliers and internal stakeholders using an MRP or ERP system.

Key Responsibilities

• Create and process direct and indirect purchase orders based on approved requisitions and instructions from the Supply Chain team.
• Maintain accurate purchase order records, delivery dates, supplier confirmations and supporting documents in the MRP or ERP system.
• Follow up with suppliers on order acknowledgements, delivery status, overdue orders, expedites, reschedules and cancellations.
• Coordinate with Planning, Warehouse, Finance, Engineering and other internal teams to resolve routine purchasing, receiving and invoice discrepancies.
• Support requests for quotations and compile supplier pricing, lead-time and delivery information for review by the Buyer or manager responsible.
• Assist with administrative processing for rejected materials, supplier returns, Engineering Change Requests and Engineering Change Orders.
• Prepare routine purchasing reports, trackers and supplier or order-status updates.
• Maintain supplier master data and procurement records in accordance with company procedures and document-control requirements.
• Escalate delivery, pricing, quality or system issues to the responsible Buyer or manager for guidance and resolution.
• Provide general administrative support to the Supply Chain team as required.

Skill Requirements

• Basic understanding of purchasing processes, purchase orders and supplier follow-up.
• Experience using SAP, particularly the MM module, or another MRP or ERP system is preferred.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.
• Accurate data entry, record-keeping and document-management skills.

• Detail-oriented, organized and able to manage multiple routine tasks and deadlines with limited supervision.
• Clear written and verbal communication skills, with a service-oriented approach when working with suppliers and internal stakeholders.

Other Requirements

Qualifications

• Diploma or degree in Business Administration, Logistics, Supply Chain or a related discipline preferred.
• 3 - 5 years of experience in purchasing, procurement administration, order management or supply chain support is preferred.
• Experience in a manufacturing or technology environment would be an advantage.