Job Summary

Position: SharePoint Documentation Specialist
Location: India (Remote/Hybrid)

Role Overview

We are seeking a detail-oriented SharePoint Documentation Specialist to support the creation, organization, maintenance, and optimization of project and operational documentation within SharePoint. The resource will work closely with business stakeholders, SMEs, and project teams to ensure documentation is accurate, structured, easily accessible, and aligned with governance requirements.

Key Responsibilities

Key Responsibilities

• Create, update, and maintain documentation repositories in SharePoint.
• Design and organize SharePoint document libraries, folders, metadata, and navigation structures.
• Migrate and consolidate documentation from various sources into SharePoint.
• Ensure documents follow established templates, version control, and governance standards.
• Develop and maintain user guides, process documents, SOPs, knowledge articles, and project documentation.
• Review existing content for accuracy, consistency, and completeness.
• Manage document lifecycle activities, including archival and cleanup.
• Coordinate with business and technical teams to gather information and update content.
• Provide recommendations to improve document management, searchability, and user experience within SharePoint.
• Support knowledge management and reporting activities as required.

Skill Requirements

Required Skills & Experience

• 3+ years of experience in documentation management, knowledge management, or technical writing.
• Hands-on experience with Microsoft SharePoint Online.
• Strong understanding of document management principles, version control, metadata, and information architecture.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams).
• Ability to work independently with multiple stakeholders and manage priorities effectively.

Other Requirements