Job Summary

Establish and run secure, compliant project administration across offices, site facilities, travel, accommodation, transport, vendors, visitors and employee support.

Key Responsibilities

Required Outcomes

• Operational offices and temporary facilities available to mobilisation dates.
• Controlled travel, accommodation, transport, access and visitor support.
• Compliant service contracts, records, assets, budgets and continuity arrangements.
• Reliable administration dashboard and auditable service performance.

Office and site establishment

• Deliver offices, temporary facilities, utilities, furniture, welfare, pantry, housekeeping and IT-access coordination.
• Maintain SOPs, service catalogue, registers, asset custody, records and confidentiality.
• Own budgets, purchase requests, invoice validation, petty cash and forecasts within authority.

Travel, accommodation and protocol

• Manage travel, guest houses, hotels, transport and roster support.
• Coordinate visa and FRRO administration with HR/Legal.
• Plan official, customer and leadership visits including access, itineraries and protocol.

Security, services and compliance

• Manage guarding, access control, badging, visitors and key control with Security/EHS.
• Control housekeeping, transport, catering, pest control, waste and maintenance against SLAs.
• Verify contractor licences, wages, PF/ESI, attendance, insurance and statutory records.
• Maintain leases, registrations, permits, renewals and continuity arrangements.

Key Performance Indicators

Skill Requirements

Other Requirements